وظائف شاغرة لدى كلية الخوارزمي الجامعية التقنية

[Red-rose]

تعلن Khawarizmi University Technical College في عمان عن توفر الشاغر التالي :

Executive Secretary

Qualifications

Bachelor Degree in business administration or relative field
At least 5 years of practical experience in a similar position
Fluent in English and Arabic languages both written & spoken


Job Summary

A competent Executive Secretary to support high-ranking officials in our college, and will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Quick, organized, professional, with great time-management and multitasking abilities.
It is with her diligence and competence in her work that executives can focus on her managerial responsibilities without worrying about other tasks.
Ensuring all assigned administrative duties are carried on timely and efficiently.


Duties & Responsibilities

Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
Attend meetings and keep minutes
Receive phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (email, letters, packages, etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Monitor office supplies and negotiate terms with suppliers/clients to ensure the most cost-effective orders
Maintain files and paper records ensuring information is organized and easily accessible
Conduct and prepare reports as assigned


Requirements

Proven experience as executive secretary or similar administrative role
Proficient in emails and MS Office
In-depth knowledge of office management
Excellent organizational and time-management skills
Good communication and negotiation abilities
High level of integrity and confidentiality
Knowledge in the Jordanian higher education law is a plus


Interested applicants; please email your CV and a covering letter in order to be considered for the next step of our process.

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